Guidelines on Poster submissions – 2021

Student Poster Guidelines

Present at MEHA 2021!

Presenting at MEHA 2021

Important Dates

  • Submissions open: Dec 1st, 2020
  • Submissions due: Feb 1, 2021
  • Notification: Feb 22nd, 2021
  • Conference: March 25th-27th, 2021

Proposal Types

  1. Posters will be presented virtually using our conference space on Gather.town. You can use Powerpoint or Illustrator to create your poster, but it must be submitted in pdf format.
  2. The recommended maximum size for posters is 50MB.
  3. Your poster will be on display for a minimum 1 hour. We will add your poster to your location in the poster session.
  4. Your poster should be constructed so that it presents the desired information in a self-explanatory manner.
  5. Keep you poster simple and brief. A poster is not a place for you to tack up your entire body of research for people to read. Instead, think of a poster as a series of highly efficient, organized “panels” (a storyboard) upon which appear synopses of the relevant information you want to convey – just enough to get your point across.
  6. Organize your poster materials using headings, such as “Introduction,” “The Research Question,” “The Methodology,” and “Findings.” It will help establish a logical flow to your poster.
  7. Make your poster visually appealing. Have fun. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Simplify charts and figures to include only relevant information. Be attentive to the layout and placement of your materials.
  8. Negative or empty space is essential for a poster to be readable. A guideline: 20 percent text, 40 percent figures, 40 percent space. Consider grouping related text and figures with a border for readability. Remember that the normal flow for reading is left to right.
  9. Place the title of your work in a prominent position on the top of poster. As people walk up to the poster, a little ‘preview’ pops up. To see the whole poster, they will need to press ‘x’. (see example image in carousel below) So make sure that the top 1/4 or so has enough information to engage the viewer. Include your name and your school.
  10. Although it is possible for you to circulate among the other posters during your session, you are expected to be at your poster as much as possible during the session to react to questions concerning your poster. You are also responsible for removing your poster at the end of the session.
  11. Your poster represents you, your school, and the Mid-East Honors Association. Take great care to plan and organize it well. Make sure it communicates the intended information in an interesting, visual manner. Ask your honors director or research advisor to proof your work.

  1. Posters will be presented virtually using our conference space on Gather.town. You can use Powerpoint or Illustrator to create your poster, but it must be submitted in pdf format.

  2. The recommended maximum size for posters is 50MB.

  3. Your poster will be on display for a minimum 1 hour. We will add your poster to your location in the poster session.

  4. Your poster should be constructed so that it presents the desired information in a self-explanatory manner.

  5. Keep you poster simple and brief. A poster is not a place for you to tack up your entire body of research for people to read. Instead, think of a poster as a series of highly efficient, organized “panels” (a storyboard) upon which appear synopses of the relevant information you want to convey – just enough to get your point across.

  6. Organize your poster materials using headings, such as “Introduction,” “The Research Question,” “The Methodology,” and “Findings.” It will help establish a logical flow to your poster.

  7. Make your poster visually appealing. Have fun. Be creative. Incorporate color. Use photographs, graphs, charts, maps, and the like. Simplify charts and figures to include only relevant information. Be attentive to the layout and placement of your materials.

  8. Negative or empty space is essential for a poster to be readable. A guideline: 20 percent text, 40 percent figures, 40 percent space. Consider grouping related text and figures with a border for readability. Remember that the normal flow for reading is left to right.

  9. Place the title of your work in a prominent position on the top of poster. As people walk up to the poster, a little ‘preview’ pops up. To see the whole poster, they will need to press ‘x’. (see image) So make sure that the top 1/4 or so has enough information to engage the viewer. Include your name and your school.

  10. Although it is possible for you to circulate among the other posters during your session, you are expected to be at your poster as much as possible during the session to react to questions concerning your poster. You are also responsible for removing your poster at the end of the session.

  11. Do not plan on using any audiovisual equipment in your poster presentation. None will be available, and if you bring your own, it will not be secure.

  12. Your poster represents you, your school, and the Mid-East Honors Association. Take great care to plan and organize it well. Make sure it communicates the intended information in an interesting, visual manner. Ask your honors director or research advisor to proof your work.

Students wishing to present visual arts or recordings of original music should follow the guidelines for Student Poster Presentations, except for #12. Music will be presented via video, and youtube is the easiest to use. 

Original works of visual art can be displayed as PDF ‘posters.’

Examples of poster presentations from MEHA member colleges: